A meeting is not much use if half of the invitees cannot find the link. Zoom links in every calendar solve that. In companies with more than one calendar system, that happens every day: the Zoom link sits in an Outlook invitation, and colleagues in Google Calendar or HCL Domino ask for it in chat while the call starts without them.

The problem with links in invitations

How the link travels

There are two starting points, and both end in the same place.

Set it up in four steps

1. Connect ZoomConnect your Zoom account to AddSync.
2. Connect calendarsExchange Server, Microsoft 365, Google or others.
3. Create the meetingIn Outlook or in Zoom.
4. Check it shows everywhereOpen the entry in each synced calendar and click the link.

Which systems carry the link

Ask us about your exact combination before you roll it out.

What to check before the rollout

• Which calendars are synced, and in which direction.
• Who hosts meetings, and whether those people have Zoom access.
• Colleagues in other systems: ask a few of them to join from their own calendar entry.
• Recurring meetings: create one and look at the second and third occurrence.

Colleagues in other systems do not need Outlook to join, because the link sits in their own calendar entry.

Example: one client call, three systems

Example, not a real customer. Emma in Exchange adds a Zoom link to a client call. Olivia works in Google Calendar and Liam in HCL Domino. Both open the link from their own calendar entry. Nobody asks for it in chat, and nobody joins late because they were searching.

If a link does not appear

1. Check the directionMake sure the source that created the meeting syncs towards the other calendars.
2. Check the accountConfirm that Zoom is connected and the person has access.
3. Look at the entryOpen the meeting in the other calendar and look at the location and notes.
4. Test againCreate a new meeting and compare it with the old one.

One sync for the rest too

The same sync that carries Zoom links also keeps meetings, contacts and tasks in step across Exchange Server, Microsoft 365, Google, Outlook.com, Apple Calendar, HCL Domino and CalDAV. See AddSync Calendar for Zoom and the AI for Zoom page.

Questions and answers

How do Zoom meeting links get into my calendars?

A Zoom link you add in Outlook, or a meeting you create in Zoom, appears in all synced calendars. AddSync carries it in either direction.

Which calendars work with Zoom links?

Calendars you sync with AddSync, such as Exchange Server, Microsoft 365, Google Calendar, Outlook.com, Apple Calendar and HCL Domino. Ask about your exact combination.

Do I need a Zoom account for every person?

Hosting a meeting needs access to Zoom. Ask us about your setup before you roll it out.

Can I choose the sync direction?

Yes. One way, the other way or both ways, set per source.

Written by the AddSync team.